Facility Use Policies & Agreement

Purpose Statement

The church’s facilities were provided through God’s benevolence and by the sacrificial generosity of church members. The church desires that its facilities be used for the fellowship of the Body of Christ and to bring God glory. Although the facilities are not generally open to the public, we make our facilities available to approved non-members as a witness to our faith, in a spirit of Christian charity, and as a means of demonstrating the Gospel of Jesus Christ in practice.

But facility use will not be permitted to persons or groups holding, advancing, or advocating beliefs or practices that conflict with the church’s faith or moral teachings, which are summarized in, among other places, the church’s constitution and bylaws. Nor may church facilities be used for activities that contradict, or are deemed inconsistent with, the church’s faith or moral teachings. The senior pastor or executive pastor, is the final decision-maker concerning use of church facilities.

This restricted facility use policy is necessary for two important reasons. First, the church may not in good conscience materially cooperate in activities or beliefs that are contrary to its faith. Allowing its facilities to be used for purposes that contradict the church’s beliefs would be material cooperation with that activity, and would be a grave violation of the church’s faith and religious practice. (2 Cor. 6:14″ Do not be yoked together with unbelievers. For what do righteousness and wickedness have in common? Or what fellowship can light have with darkness?” (1 Thess. 5:22 “reject every kind of evil”)

Second, it is very important that the church represent a consistent message to the community, and that the church staff and members conscientiously maintain that message as part of their witness to the Gospel of Jesus Christ. Allowing facilities to be used by groups or persons who express beliefs or engage in practices contrary to the church’s faith would have a severe, negative impact on the message that the church strives to promote. It would also cause confusion and scandal to church members and the community because they may reasonably perceive that by allowing use of our facilities, the church agrees with the beliefs or practices of the person or groups using its facilities.

Therefore, in no event shall persons or groups who hold, advance, or advocate beliefs, or advance, advocate, or engage in practices that contradict the church’s faith use any church facility. No church facilities may be used in any way that contradicts the church’s faith. This policy applies to all church facilities, regardless of whether the facilities are connected to the church’s sanctuary, because the church sees all of its property as holy and set apart to worship God. (Col 3:17″ And whatever you do, whether in word or deed, do it all in the name of the Lord Jesus, giving thanks to God the Father through him.”)

Approved Users and Priority of Use

The senior pastor or executive pastor must approve all uses of church facilities. Generally, priority shall be given to organized groups that are part of the church ministry, organization, or sponsored activities of the church, church members, their immediate families. Church facilities and equipment will be made available to non-members or outside groups meeting the following qualifications:

  1. Groups or persons requesting facility use must affirm that practices and planned use of the facilities are not in direct contrast or contradiction with the church’s faith and practice.
  2. The group or person seeking facility use must submit a signed “Church Facility Reservation Request and Agreement” form.
  3. The group or person seeking facility use must be willing to take responsibility for the facilities and equipment used and must agree to abide by the church’s rules of conduct for facility use, as stated below and as described in any additional instructions by church staff.
  4. All non-church affiliated events must be sponsored by an active church member in good standing.
  5. All weddings must be approved and performed by church pastoral staff. Facility use for a wedding will be determined by the church staff member.
  6. All non-church affiliated events must provide proof of liability insurance coverage naming Harvest Time Bible Church as the rider. (Unless otherwise directed by Senior Pastor or Executive Pastor)

Scheduling Events

Facility use requests shall be made to the Executive Pastor (Pastor Jason) by submitting the “Church Facility Reservation Request and Agreement” form. The event will be given approval or rejected by the Senior Pastor or Executive Pastor. If approved the event will be scheduled and placed on church calendar. “Church Facility Reservation Request and Agreement” form must be submitted at least two weeks prior to event (If events are not given proper time limits the event will be rejected immediately, unless otherwise directed by the senior pastor or executive pastor.)

Use Policies

  • While reservations are placed on the church calendar immediately upon request, they cannot be confirmed until a signed contract, and payment is received by the church secretary.
  • Full payment is required at least ten days before the event.
  • Under special circumstances, the church may choose to underwrite a nonprofit activity which conforms to Harvest Time Bible Church values by reducing or waiving fees. Any potential user wishing such rate reduction or waiver must make a request in writing no less than 30 days before the date needed. Requests are made through the church secretary and require approval by the executive pastor.
  • The facilities are not available for use when a church ministry function is already scheduled.
  • Full program descriptions must be submitted in writing for the event submitted through the church secretary and approved by the church staff before promulgation. Failure to comply may result in revocation of the rental contract.

User’s Responsibilities

All aspects of the agreement, including damage costs, are the responsibility of the contract signer. The contract signer is responsible for enforcing the following rules:

  • Facilities must be left clean. (Trash Emptied, Food Picked Up, Rooms put in order as originally found (Tables & Chairs), Vacuumed)
  • In the sanctuary, no food or beverages are allowed. No open flames or burning of any substance without permission of minister.
  • When leaving after church business hours, all lights must be turned off, heat or air conditioning turned down, and windows and doors locked.
  • When kitchen is rented: stoves, sink, refrigerator, microwave, dishwasher, and coffee pots may be used; renters must supply their own consumables, table cloths, table settings, and decorations.
  • Damage to walls, floors, equipment, or furnishings of the room(s) reserved during the time designated above will be billed to the contract signer.
  • Rooms not reserved and paid for are off limits.
  • Smoking and drinking of alcoholic beverages are not permitted.
  • The PA system and other audio-visual equipment are not available to renters unless asked for in writing and permission is granted by church staff.
  • When the attendance includes children or teenagers, the signer assures that there will be adequate supervision from the time the first young person arrives until the last one leaves.
  • No tape is to be applied to painted surfaces. Decorations or displays and alterations of existing room arrangements require prior approval by pastoral staff.

Rooms and Rates

  • Sanctuary:
    $50 for members, $150 for non-members up to four hours
  • Fellowship Hall
    $50 for members, $150 for non-members up to four hours
  • Family Life Center
    $50 for members $150 for non-members up to four hours
  • Additional Rooms
    Classrooms for misc. use.
    $25 for members $50 for non-members up to two hours